Welfare facilities template letter
If you and your colleagues are concerned about welfare facilities at your workplace, here is a model letter that you can copy and paste.
Information for colleagues at your workplace: We need [insert what is wanted or needs to improve]. Sign your name to the letter. This letter will only be sent with signatures if over 50% of [insert unit/ward/workplace] staff sign the letter. More signatures mean more impact.
Dear [name line manager/relevant person]
Members of staff working in the [insert unit/ward/workplace] have reported issues with the following area(s):
- Drinking water
- Facilities to rest and eat
- Changing facilities and lockers
- Sanitary and washing facilities [please include all areas that are relevant or delete as appropriate]
[Describe the issue/s in detail, including the past and current situation. Highlight impact on staff and patients, taking into account both physical and mental health. Finally, explain previous actions or requests to fix issue/s and outline any preferred outcome and other possible alternatives.]
Being denied such a basic legal right is demoralising a workforce which is already overstretched and overburdened.
Under the Workplace (Health, Safety and Welfare) Regulations 1992, as an employer you have a statutory duty to provide [suitable and sufficient rest facilities at readily accessible places/suitable and sufficient facilities for changing and storing clothing/a readily accessible supply of drinking water in suitable places/suitable and sufficient sanitary and washing facilities]. [please include all areas that are relevant or delete as appropriate].
As you can see from the signatures below, this is an issue which matters deeply to your workforce. We therefore ask that you confirm that you will [add in the action that you would like to see taken].
Please do contact me directly with any queries. We look forward to your response
Yours sincerely
[insert name]
Signed on behalf of [add number] signatories below.
